Calendar Administrators can easily setup and maintain their WebCal sites with WebCal's Main Calendar Admin Controls screen. The power to gather and change information is all available from a single screen. It is recommended that you review the documentation for users of WebCal Intranet Edition to familiarize yourself with the application and its functions before reviewing these pages.
To add a new user to WebCal, click on the "Add User"
button. WebCal will display the Add User screen. Enter the user's
username and password. Click the "Add a user" button
to submit the information and create the user's account. (Click
the "Reset" button to clear the fields.) After submitting
the information, WebCal displays the Add a User screen, and the
confirmation message: "Username _____ was successfully added
to WebCal." When you have finished adding new users, click
"Return to the Main Menu" to return to the Main Calendar
Admin Controls screen.
To remove one or more users, select the user(s) and click the
"Remove Users" button. You must select at least one
user to perform this function, although you may use the control/option
key to select more than one user to remove. After clicking the
"Remove Users" button, WebCal will display the confirmation
message: "The selected names were deleted from WebCal"
and display the updated Main Calendar Admin Controls screen.
To check which groups one or more users belong to, highlight the
appropriate user(s) and click the "Check Groups" button.
You must select at least one user to perform this function, although
you may use the control/option key to check the groups of multiple
users. WebCal lists the user(s) you selected, the groups they
belong to, and the date and time they joined each group. Click
"Return to Main Menu" to return to the Main Calendar
Admin Controls screen.
To check which calendars one or more users have access to, and
the levels of permission each user has for each calendar, use
the Check User Calendar function. Select at least one user, although
you may select more, and click the "Check Usr Calendars"
button. WebCal displays each user you selected, the calendar(s)
each user belongs to and the levels of permission each user has
been assigned for each calendar. WebCal details the user's ability
to add, read, edit and delete events, as well as the user's confidentiality
level. Click "Return to the Main Menu" to display the
Main Calendar Admin Controls screen.
To change a user's password in the event of a security breach,
or, more likely, a forgetful user, select the user's name and
click the "Change Password" button. WebCal displays
the Change Password screen and the message "Changing password
for username ____." Enter the new password (it is not necessary
to know the user's previous password) and click the "Change
Password" button to submit the information. (Click the "Reset"
button to clear the field.) After submitting the new password,
WebCal will display the confirmation message: "The password
for username _____ was successfully changed" and the Main
Calendar Admin Controls screen.
To add a new group to WebCal, click the "Add Group"
button. WebCal will display the Add Group screen. Enter the group's
name and the contact for the group. Click the "Add a group"
button to submit the information. (Click the "Reset"
button to clear the fields.) After submitting the information,
WebCal displays the Add a Group screen again and the confirmation
message: "Group name _____ was successfully added to WebCal."
Continue adding new groups in the same manner. When you have finished
adding groups click "Return to the Main Menu" to return
to the Main Calendar Admin Controls screen.
To remove a one or more groups, select the group name(s) and click
the "Remove Groups" button. You must select at least
one group to perform this function, although you may use the control/option
key to select more than one group to remove. After clicking the
"Remove Grps" button, WebCal will display the confirmation
message: "The selected groups were successfully deleted from
WebCal" and display the updated Main Calendar Admin Controls
screen.
To check which user(s) belong to one or more groups, highlight
the appropriate group(s) and click the "Check Users"
button. You must select at least one group to perform this function,
although you may use the control/option key to check the users
of multiple groups. WebCal lists the group(s) you selected, the
users that belong to them, and the date and time they joined each
group. WebCal also denotes the contact for each group with a bullet
next to their username. Click "Return to Main Menu"
to return to the Main Calendar Admin Controls screen.
To check which calendars one or more groups have access to, and
the levels of permission each group is assigned for each calendar,
use the Check Group Calendars function. Select at least one group,
although you may select more, and click the "Check Grp Calendars"
button. WebCal displays each group you selected, each calendar
they belong to and the levels of permission each group has been
assigned for each calendar. WebCal details each group's ability
to add, read, edit and delete events, as well as the group's confidentiality
level. Click "Return to the Main Menu" to display the
Main Calendar Admin Controls screen.
To change the contact for a group, select one group and click
"Change Contact." WebCal will display the "Change
Contact" screen. Select the name of the new contact for the
group from the list of usernames and click "Change Contact"
to submit the information. (Click the "Reset" button
to clear the field.) After submitting the information, WebCal
will display the confirmation message: "The Contact for Group
Name _____ was successfully changed" and display the Main
Calendar Admin Controls screen.
To add a new calendar to WebCal click the "Add Calendar"
button. WebCal will display the Add Calendar screen. Enter the
calendar's name and the contact for the calendar. Click the "Add
a calendar" button to submit the information. (Click the
"Reset" button to clear the fields.) After submitting
the information, WebCal displays the Add a Calendar screen again
and the confirmation message: "Calendar _____ was successfully
added to WebCal." Continue adding calendars in the same manner.
When you have finished adding calendars click "Return to
the Main Menu" to return to the Main Calendar Admin Controls
screen.
To change a calendar's designation from Normal to Resource, select
the calendar's name from the list of Normal calendars. You must
select at least one calendar to perform this function, although
you may use the control/option key to select multiple calendars.
Click the "Make Resource" button and WebCal will perform
the function and display the updated Main Calendar Admin Controls
screen.
To change a calendar's designation from Resource to Normal, select
the calendar's name from the list of Resource calendars. You must
select at least one calendar to perform this function, although
you may use the control/option key to select multiple calendars.
Click the "Make Normal" button and WebCal will perform
the function and display the updated Main Calendar Admin Controls
screen.
To remove one or more calendars, select the calendar name(s) and
click the "Remove Calendars" button. You must select
at least one calendar to perform this function, although you may
use the control/option key to select more than one calendar to
remove. After clicking the "Remove Calendars" button,
WebCal will display the confirmation message: "The selected
calendars were successfully deleted from WebCal" and display
the updated Main Calendar Admin Controls screen.
To check which groups have access to one or more calendars, and
the levels of permission each group has for each calendar, use
the Check Calendar Groups function. Select at least one calendar,
although you may select more, and click the "Check Cal Groups"
button. The "Calendar Permissions for Groups" screen
is displayed. WebCal displays each calendar you selected, the
group(s) that belong to them and the levels of permission they
have been assigned for each. WebCal details the group's ability
to add, read, edit and delete events, as well as the group's confidentiality
level. Click "Return to the Main Menu" to display the
Main Calendar Admin Controls screen.
To check which users have access to one or more calendars, and
the levels of permission each user has for each calendar, use
the Check Calendar Users function. Select at least one calendar,
although you may select more, and click the "Check Cal Users"
button. The "Calendar Permissions for Users" screen
is displayed. WebCal displays each calendar you selected, each
user that belongs to it and the levels of permission each user
has been assigned for each calendar. WebCal details each user's
ability to add, read, edit and delete events, as well as each
user's confidentiality level. Click "Return to the Main Menu"
to display the Main Calendar Admin Controls screen.
To change a calendar's owner, select one calendar and click the
"Change Owner" button. Select the name of the new owner
for the calendar from the list of usernames and click the "Change
Owner" button to submit the information. (Click the "Reset"
button to clear the fields.) WebCal will display the confirmation
message: "The Owner for Calendar Name _____ was successfully
changed" and display the Main Calendar Admin Controls screen.
Permissions refers to a user's ability to write, read, delete, and edit events on calendars. Permissions are set by the Calendar Administrator when a user or a group is added to a calendar. Permissions can be changed for a user or group by setting the desired permissions and re-adding the user or group to the calendar. Use the pull down menus to set each permission category for a user or group. See below for a more detailed explanation of each permissions category.
Write permissions refers to a user's ability to add events to a calendar.
None -- If a user's Write permissions are set to None for a calendar, the user is not able to add any events to that calendar.
Add Events -- If a user's Write permissions are set to
Add Events for a calendar, the user is able to add events to that
calendar.
Read permissions refers to a user's ability to read events on a calendar.
None - If a user's Read permissions are set to None for a calendar, the user is not able to read any events on that calendar.
Self-Made Entries - If a user's Read permissions are set to Self-Made Entries for a calendar, the user is able to read only the events that the user created on that calendar.
Group- and Self- Made Entries -- If a user's Read permissions are set to Group- and Self- Made Entries for a calendar, the user is able to read only the events that the user or the user's group created on that calendar.
All Entries -- If a user's Read permissions are set to
All Entries for a calendar, the user is able to read all events
on that calendar.
Delete permissions refers to a user's ability to delete events on a calendar.
None -- If a user's Delete permissions are set to None for a calendar, the user is not able to delete any events on that calendar.
Self-Made Entries - If a user's Delete permissions are set to Self-Made Entries for a calendar, the user is able to delete only the events that the user created on that calendar.
Group- and Self- Made Entries -- If a user's Delete permissions are set to Group- and Self- Made Entries for a calendar, the user is able to delete only the events that the user or the user's group created on that calendar.
All Entries -- If a user's Delete permissions are set to
All Entries for a calendar, the user is able to delete all events
on that calendar.
Edit permissions refers to a user's ability to edit events on a calendar.
None -- If a user's Edit permissions are set to None for a calendar, the user is not able to edit any events on that calendar.
Self-Made Entries - If a user's Edit permissions are set to Self-Made Entries for a calendar, the user is able to edit only the events that the user created on that calendar.
Group- and Self- Made Entries -- If a user's Edit permissions are set to Group- and Self- Made Entries for a calendar, the user is able to edit only the events that the user or the user's group created on that calendar.
All Entries -- If a user's Edit permissions are set to
All Entries for a calendar, the user is able to edit all events
on that calendar.
Confidentiality levels refers to a user's ability to read certain
events on a calendar. Users are assigned a certain Confidentiality
level when they join a calendar and this enables the user to read
all events that have a Confidentiality level that is equal to
or lower than the user's clearance level. (When a user creates
or edits an event, he or she has the ability to set the event's
confidentiality level.)
To add one or more users to one or more groups, use the Add Users
to Groups function. Select the user(s) you would like to add from
the scrollable list of usernames. You must select at least one
user to perform this function, although you may use the control/option
key to select multiple users. Select the group(s) you would like
to add the user(s) to from the scrollable list of groups. You
must also select at least one group to perform this function,
although you may use the control/option key to select multiple
groups. Once you have selected the desired user(s) and group(s),
click the "Add Users to Groups" button. WebCal will
display the confirmation message: "The Selected Users were
added to the Selected Groups" and display the Main Calendar
Admin Controls screen.
To remove one or more users from one or more groups, use the Remove
Users from Groups function. Select the user(s) you would like
to remove from the scrollable list of usernames. You must select
at least one user to perform this function, although you may use
the control/option key to select multiple users. Select the group(s)
from which you would like to remove the user(s) to from the scrollable
list of groups. You must also select at least one group to perform
this function, although you may use the control/option key to
select multiple groups. Once you have selected the desired user(s)
and group(s), click the "Remove Users from Groups" button.
WebCal will display the confirmation message: "The Selected
Users were removed from the Selected Groups" and display
the Main Calendar Admin Controls screen.
To add one or more users to one or more calendars, use the Add
Users to Calendars function. Select the user(s) you would like
to add from the scrollable list of usernames. You must select
at least one user to perform this function, although you may use
the control/option key to select multiple users. Select the calendar(s)
you would like to add the user(s) to from the scrollable list
of calendars. You must also select at least one calendar to perform
this function, although you may use the control/option key to
select multiple calendars. Set the desired permissions for the
user(s) using the pull-down permissions menus. Once you have selected
the desired user(s), calendar(s), and permissions, click the "Add
Users to Calendars" button. WebCal will display the confirmation
message: "The Selected Users were added to the Selected Calendars"
and display the Main Calendar Admin Controls screen.
To remove one or more users from one or more calendars, use the
Remove Users from Calendars function. Select the user(s) you would
like to remove from the scrollable list of usernames. You must
select at least one user to perform this function, although you
may use the control/option key to select multiple users. Select
the calendar(s) from which you would like to remove the user(s)
to from the scrollable list of calendars. You must also select
at least one calendar to perform this function, although you may
use the control/option key to select multiple calendars. Once
you have selected the desired user(s) and calendar(s), click the
"Remove Users from Calendars" button. WebCal will display
the confirmation message: "The Selected Users were removed
from the Selected Calendars" and display the Main Calendar
Admin Controls screen.
To add one or more groups to one or more calendars, use the Add
Groups to Calendars function. Select the group(s) you would like
to add from the scrollable list of groups. You must select at
least one group to perform this function, although you may use
the control/option key to select multiple groups. Select the calendar(s)
you would like to add the group(s) to from the scrollable list
of calendars. You must also select at least one calendar to perform
this function, although you may use the control/option key to
select multiple calendars. Set the desired permissions for the
group(s) using the pull-down permissions menus. Once you have
selected the desired group(s), calendar(s), and permissions, click
the "Add Groups to Calendars" button. WebCal will display
the confirmation message: "The Selected Groups were added
to the Selected Calendars" and display the Main Calendar
Admin Controls screen.
To remove one or more groups from one or more calendars, use the Remove Groups from Calendars function. Select the group(s) you would like to remove from the scrollable list of groups. You must select at least one group to perform this function, although you may use the control/option key to select multiple groups. Select the calendar(s) from which you would like to remove the group(s) to from the scrollable list of calendars. You must also select at least one calendar to perform this function, although you may use the control/option key to select multiple calendars. Once you have selected the desired group(s) and calendar(s), click the "Remove Groups from Calendars" button. WebCal will display the confirmation message: "The Selected Groups were removed from the Selected Calendars" and display the Main Calendar Admin Controls screen.