The University of Texas at Austin Student Chapter of the American Society for Engineering Education Constitution

The University of Texas at Austin Student Chapter of the American Society for Engineering Education (ASEE) is a student based organization committed to furthering education in engineering. The mission shall be accomplished by providing services to prepare members for a career in academia and to educate undergraduate students about graduate education.

The name of this organization shall be The University of Texas at Austin Student Chapter of the American Society for Engineering Education.

The University of Texas at Austin Student Chapter of ASEE shall focus its efforts toward graduate engineering and science students. The primary purposes are:

• to encourage students to consider careers in academia.
• to arrange regular mentoring between students and faculty.
• to enhance the teaching and presentation skills of prospective educators.
• to develop the skills needed to establish and lead a research program.
• to assist students in their search for academic positions.

• to dispel common misperceptions and to inform students about the options and potential benefits of attending graduate school.
• to assist students in their preparation for graduate school entrance requirements.
• to educate students on the availability of financial assistance.

1. Membership and participation shall be free from discrimination based on race, color, national origin, religion, sex, age, veteran status, or disability.
2. Student membership shall be open to all graduate and undergraduate students of The University of Texas at Austin with primary emphasis on graduate engineering and science students.
3. Associate membership shall be open to all staff and faculty at The University of Texas at Austin with primary emphasis on engineering. Associate members may not vote or hold office, but may have all other privileges of a student member.
4. All members must have record of their student chapter membership on file and must be members of National ASEE.
5. Any member may terminate their membership at any time with a written notification to the Secretary.

1. The President, Vice-President, Secretary, Treasurer, Information Resources Officer, and Membership Officer shall be members of the Executive Board. Additional positions on the Executive Board may be created by the President.
2. The term of office is one year from date of appointment.
3. All members of the Executive Board shall be elected in a majority vote by the members present at the election in the Spring semester of each year, or earlier if necessary.
4. The Faculty Advisor shall be an associate member. New Advisors shall be selected by majority vote of the Executive Board.
5. The Advisor shall have an indefinite term in office.
6. The Advisor shall resign on written notification to the Secretary.

1. The President's duties will include:
   • finalizing a yearly agenda for the organization, such as a list of planned activities and events, based on recommendations by the Executive Board. Goals and priorities will be determined.
   • insuring that all activities fall within the organizational goals as stated in the constitution.
   • presiding over all regular and special meetings of the organization.
   • insuring that all activities and other organizational functions are properly managed under the guidelines of the constitution and bylaws and the policies of The University of Texas at Austin.
   • creating permanent or temporary positions to assist in performing the duties of the office.
   • creating committees as needed.
   • acting as a liaison between the Executive Board and all committees.
2. The Vice-President's duties will include:
   • assisting the President in insuring that the objectives are met.
   • assuming the duties of President in his/her absence.
   • presiding over at least one general meeting each semester.
   • assisting the President in acting as a liaison between the Executive Board and all committees.
3. The Secretary's duties will include:
   • assisting the President in maintaining written correspondence with on-campus and off-campus organizations affiliated with The University of Texas at Austin Student Chapter of ASEE.
   • recording events and activities performed by the organization. A historian's file shall be maintained and include speakers' topics and copies of presentation slides when possible.
   • preparing, with the Executive Board, an annual report to inform the parent organization and the student members of the accomplishments and future planned activities.
   • keeping minutes during executive and general meetings, and to document a record of the minutes for the student chapter.
4. The Treasurer's duties will include:
   • handling financial transactions, including dues and club expenditures.
   • compiling and presenting a financial report of the previous year.
   • setting up, with the Executive Board, a budget for the upcoming year.
   • overseeing fund raising activities, keeping record of the student chapter funds and making expenditures in a legal manner, as approved by The University of Texas at Austin.
5. The Information Resources Officer's duties will include:
   • distributing information and announcements to student chapter members and other graduate students.
   • distributing fliers, newspaper ads, or other advertising needed for seminars or activities.
   • distributing the annual report or newsletter to members.
   • developing and maintaining information resources, such as a world-wide web homepage and information library.
6. The Membership Officer's duties will include:
   • overseeing recruitment of new members, including distribution of organizational information to interested graduate students, staff, and faculty.
   • processing membership forms for The University of Texas at Austin Student Chapter.
   • keeping an updated record of all student chapter members.
   • maintaining contact with associate members and any faculty or staff interested in the organization.
   • representing student chapter members on the Executive Board.

1. All amendments are to be submitted in writing to the Executive Board. If passed by a majority vote of the board, the amendment will then be presented to the membership for vote.
2. Amendments shall be made by a two-thirds majority vote by the members present.

1. Elections shall be conducted by show of hands. Absentee ballots shall not be allowed.
2. A vacancy of the Presidency shall be filled by the Vice-President.
3. A vacancy of an Executive Board officer other than the President shall be filled at the next scheduled meeting by a member elected by a majority vote of the members present. He/she shall serve until the next regular Executive Board election.
4. Student chapter dues up to 50% of National ASEE dues may be charged, as deemed necessary by the Executive Board.
5. Questions of parliamentary procedure shall be decided in accordance with the form detailed in the latest edition of Robert's Rules of Order.

This constitution was completed on January 22, 1997 by the President and Executive Board for The University of Texas at Austin Student Chapter of the American Society for Engineering Education.

Eric Matsumoto, President
Ronald Barr, Faculty Advisor